Privacy Policy

Effective Date: January 1, 2026

Company: Sanctum Solutions • Product: VTM (Verify Time & Material)

1. Introduction

Sanctum Solutions ("we," "our," or "us") operates VTM (Verify Time & Material) (the "Service"), a cloud-based construction documentation and verification platform.

This Privacy Policy explains how we collect, use, store, and safeguard information when companies and authorized users access the Service.

By using the Service, you agree to this Privacy Policy.

2. Information We Collect

We collect information necessary to operate the construction verification platform.

Account Information

Company name and address
Authorized user names
Work email addresses
Phone numbers
Role classifications

Operational Data

Labor entries
Time logs
Material and equipment records
Subcontractor information
Uploaded documents and photos
Approval records
Audit logs

Technical Information

IP address
Device and browser information
Access timestamps
Usage logs

Payment Data

Payment processing is handled by third-party providers. Sanctum Solutions does not store full credit card information.

3. Use of Information

We use information to:

Provide and maintain the Service
Generate documentation and audit trails
Process subscriptions
Improve performance and security
Comply with legal obligations

We do not sell personal data.

4. Data Ownership

All project and operational data entered into VTM remains the property of the subscribing company.

Sanctum Solutions receives a limited license to host, process, and store such data solely to operate and improve the Service.

5. Data Security

We implement commercially reasonable safeguards, including encrypted transmission and role-based access controls.

No system is completely secure. By using the Service, Customer acknowledges and accepts inherent cybersecurity risks.

6. Data Retention

Data is retained during active subscription and for up to 90 days following termination unless otherwise required by law.

7. Tennessee Law

This Privacy Policy shall be governed by the laws of the State of Tennessee, without regard to conflict of law principles.

8. Updates

We may update this Privacy Policy at any time. Continued use of the Service constitutes acceptance of updates.